Instant value. No theory, just tools.
Each template below works in any text editor, any note app, any chat window. Copy it, fill in the brackets, and you have structured notes in 30 seconds. Start with Template 1, add others as needed.
SUMMARY: [Date] = [one-line focus of the day] . [completed task 1] . [completed task 2] . [completed task 3] + [best thing that happened] - [biggest time waste] ! [blocker or risk for tomorrow] . tomorrow: [top priority] @hours: [X] @energy: [1-10]
MEETING: [Title] — [Date] @attendees: [names] @duration: [X min] = [main topic / purpose] . [decision or discussion point 1] . [decision or discussion point 2] . action: [task] @owner: [name] @due: [date] ? [open question]
DECISION: [What needs deciding?] = [context in one line] + [option A pro] - [option A con] + [option B pro] - [option B con] ! [what happens if we delay?] = chosen: [A or B] * because: [reason]
BUG: [Short description] = [what happens vs what should happen] @severity: [P1/P2/P3] @environment: [prod/staging/local] . steps to reproduce . [step 1] . [step 2] ! [impact on users] ? [suspected cause] | [relevant file/log/screenshot link]
BOOK: [Title] by [Author] = [core thesis in one line] . [key idea 1] * [supporting example or quote] . [key idea 2] . [key idea 3] + [what I agree with] - [what I disagree with or find weak] ? [question this raised for me] @rating: [X/10] @recommend-to: [type of reader]
1:1: [Name] — [Date] . [update I want to share] . [request or ask] + [feedback / praise for them] ? [question I need answered] ! [concern I want to raise] . their update: [fill during meeting]
PROJECT: [Name] = [what we're building and why] @deadline: [date] @team: [names] @budget: [amount] . milestone 1: [deliverable] @due: [date] . milestone 2: [deliverable] @due: [date] | [key tools / platforms] ! [known risk] @mitigation: [plan] ? [unknown we need to resolve first]
TRIP: [Destination] — [Dates] @budget: [amount] @booking-status: [confirmed/pending] | flight: [details] | hotel: [details] . Day 1: [plan] . Day 2: [plan] ! [travel advisory or risk] * [restaurant / place recommendation] ? [still need to book/decide]
LEARN: [Skill / Topic] = [why I'm learning this] @target: [specific goal] @deadline: [date] | [course / book / resource] . week 1: [focus area] . week 2: [focus area] . week 3: [project / practice] + [progress / milestone reached] - [struggle / gap] ? [concept I don't understand yet]
REVIEW: Week of [Date] = [one-line summary of the week] + [win 1] + [win 2] - [loss or time waste] - [what I'd do differently] . next week focus . P1: [most important] . P2: [second] . P3: [if time allows] ! [risk or deadline approaching] ? [decision to make this week] @energy: [1-10] @satisfaction: [1-10]
Day 1: Copy the Daily Summary template. Use it tonight.
Day 3: Add Meeting Notes for your next meeting.
Week 2: Try Weekly Review on Sunday evening.
That's it. Three templates cover 80% of structured thinking needs. Add more only when you feel the need.
Nine symbols. Four spaces. Infinite clarity.